SAP C_TS452_2022 Exam Dumps & Practice Test Questions

Question 1:

What are three main advantages of using a Stock Transport Order (STO) instead of a simple stock transfer posting between two plants?

A. Ability to record goods receipt in consignment stock
B. Capability to plan delivery costs within the system
C. Possibility to record goods receipt as direct consumption
D. Option to generate stock transport requisitions through Material Requirements Planning (MRP)
E. Permission to issue goods from inspection stock

Correct Answers: B, D, E

Explanation:

A Stock Transport Order (STO) is a key process in SAP systems designed to manage internal stock movements between two company plants. Unlike a basic stock transfer posting, STOs offer enhanced functionality and provide benefits that improve control, planning, and compliance.

One significant advantage (Answer B) is the ability to plan and account for delivery costs. STOs allow logistics and supply chain teams to forecast and manage transportation expenses related to moving goods between plants. This planning capability promotes transparency and better budgeting, which is not available with simple stock transfers.

Another important benefit (Answer D) is that STOs can be tightly integrated with Material Requirements Planning (MRP). MRP can automatically create stock transport requisitions that translate into STOs, streamlining the replenishment process between plants. This automation ensures that stock levels are maintained efficiently and reduces manual intervention in procurement planning.

Finally, STOs provide the flexibility to issue goods from inspection stock (Answer E). This means that stock under quality inspection can still be transferred if necessary, ensuring that quality control processes are respected while supporting internal logistics needs.

Now, why are the other options not correct?

• Option A relates to consignment stock, which is inventory owned by the supplier but stored at the company’s site. STOs do not directly interact with consignment stock processes, as those involve different ownership and billing rules.

• Option C involves recording goods receipt as consumption, typically used for immediate usage or consumption materials, which is not the primary purpose of an STO. STOs focus on stock movement rather than direct consumption.

In summary, Stock Transport Orders provide robust features such as delivery cost planning, automated requisition generation via MRP, and the ability to handle inspection stock. These capabilities make STOs more suitable for managing complex interplant stock transfers compared to simpler postings.

Question 2:

When entering a supplier invoice related to a previously delivered purchase order, which two documents can you reference in addition to the purchase order?

A. Inbound delivery
B. Delivery note
C. Goods receipt
D. Bill of lading

Correct Answers: A, C

Explanation:

In SAP procurement and finance processes, supplier invoice verification requires referencing relevant documents to ensure the invoice matches the actual receipt of goods. Apart from the purchase order itself, the two primary documents commonly referenced are the inbound delivery and the goods receipt.

The inbound delivery (Answer A) is a document created to record details of goods physically delivered by the supplier. It acts as an official receipt confirmation from the warehouse or receiving department and provides detailed information about quantities, materials, and delivery timing. This document helps ensure the invoice matches what was actually received and supports transparency in tracking inbound shipments.

The goods receipt (Answer C) document is generated when the received goods are officially recorded in the system. It confirms the physical acceptance of goods into inventory and contains essential data such as quantity received, condition, and storage location. Referencing the goods receipt during invoice entry ensures that payment is made only for goods actually received and accounted for.

Why not the other options?

• The delivery note (Option B) is a paper or electronic document from the supplier that outlines the items shipped. While useful in the physical logistics process, it is not formally integrated in the SAP system for invoice processing. It serves more as a supplier-side record and does not have the system validation features of an inbound delivery or goods receipt.

• The bill of lading (Option D) is primarily a legal shipping document used to transfer title and confirm carrier responsibility during transport. It is not typically referenced in invoice processing workflows within SAP because it focuses on shipping rather than the receiving or invoicing process.

In conclusion, referencing the inbound delivery and goods receipt ensures that invoices accurately reflect the actual delivery and receipt of goods, preventing payment errors and improving financial control within the procurement cycle.

Question 3:

You have created a value-based contract with a supplier for packaging, but the exact materials and prices will only be finalized when placing release orders. 

Which item category should you select when setting up this contract?

A. W (Material group)
B. M (Material unknown)
C. B (Limit)
D. T (Text)

Correct Answer: C

Explanation:

In SAP procurement, the item category defines how each contract item is processed and managed, especially when dealing with different types of contracts or purchase orders. The choice of the correct item category is critical to ensure the procurement process matches the business scenario.

In this case, you have a value contract (often called a limit contract), where the total contract value is agreed upon upfront, but the specific materials and their prices will only be detailed later, when placing release orders. This setup requires flexibility in the contract to allow for these specifics to be determined after the contract is established.

Option C: B (Limit) is the appropriate item category here. The B (Limit) category is used specifically for contracts where you agree on a monetary limit, and exact quantities, materials, or prices are not set until release orders are created. This allows you to commit to a contract value while retaining flexibility to order different materials or quantities as needed later on.

The other options do not fit this scenario:

• Option A: W (Material group) applies when contracts are set up based on a predefined group of materials, but the exact details will be related to that group. Since your contract doesn’t specify materials upfront, this is unsuitable.

• Option B: M (Material unknown) might sound similar since materials are unknown, but it is generally used for framework agreements or contracts where the material details are completely unknown at contract creation, rather than just being deferred to release orders. The B (Limit) category is better suited for a value-based contract scenario.

• Option D: T (Text) is used for contracts involving text items only—usually services or notes—without tangible materials. This option is not relevant when the contract involves goods or materials like packaging.

In summary, for a contract where you have a predefined total contract value but delay specifying materials and prices until release orders, the B (Limit) item category best manages this type of procurement contract, enabling you to control spending while allowing flexibility in ordering.

Question 4:

Which three statements accurately describe features of the subcontracting procurement process in SAP? (Choose three.)

A. It allows posting a non-valuated goods receipt for a subcontracting order item.
B. Control parameters can be configured for the subcontracting item category.
C. Subcontracting purchase requisitions can be generated automatically by MRP.
D. Subcontracting order items can be assigned directly to an account.
E. Components provided to the subcontractor are maintained in a bill of materials (BOM).

Correct Answers: A, B, C

Explanation:

The subcontracting procurement process in SAP is designed to support scenarios where a company supplies raw materials or components to a subcontractor, who then performs processing, assembly, or manufacturing before returning finished goods. This process has specific characteristics that allow efficient management of materials, procurement, and inventory.

A. Non-valuated goods receipt:
In subcontracting, when the finished goods are received back from the subcontractor, SAP allows posting a non-valuated goods receipt. This means that the goods are physically received, but their value is not yet posted to inventory because the final invoice or valuation happens later. This is typical because the subcontractor’s service and the cost of the finished product are accounted for after processing.

B. Control parameters for item category:
The subcontracting process uses a specific item category (often ‘L’ in SAP), which has configurable control parameters. These parameters govern important behaviors such as whether components are withdrawn from stock, how inventory is updated, and how procurement and billing are handled. This customization enables companies to adapt subcontracting flows to their operational needs.

C. Purchase requisitions generated by MRP:
Material Requirements Planning (MRP) in SAP can automatically generate subcontracting purchase requisitions based on demand and supply planning. This helps ensure the right timing and quantity for procurement, facilitating smooth supply chain operations and timely material provision to subcontractors.

Why not D and E?

• D is incorrect because subcontracting order items are generally not assigned directly to accounts but are managed through materials and purchase orders linked to subcontracting processes.

• E is misleading; while components to be supplied are maintained, they are not typically managed via a traditional bill of materials (BOM) but rather specified within the subcontracting order item itself.

In conclusion, the subcontracting procurement process in SAP enables non-valuated receipt posting, configurable process controls via item categories, and automated requisition generation through MRP—ensuring a well-managed subcontracting supply chain.

Question 5:

What is the correct way to ensure that conditions in an existing purchasing info record are updated automatically when processing procurement documents?

A. Enable the Info Update indicator while managing a contract.
B. Enable the Info Update indicator during the creation of a purchase order.
C. Enable the Info Update indicator while handling a supplier quotation.
D. Enable the Info Update indicator when creating a contract release order.

Correct Answer: B

Explanation:

In SAP procurement processes, the Purchasing Info Record (PIR) is a critical master data object that stores detailed information about the relationship between a material and a vendor. This includes pricing conditions, delivery terms, and other relevant contractual details that affect purchasing decisions.

The Info Update indicator plays a crucial role when you want the system to automatically refresh or update the conditions in the purchasing info record based on the latest transaction data. Among various procurement documents, the purchase order is the primary document through which actual buying transactions occur, and thus it serves as the trigger for updating the info record.

Option B is correct because when you check the Info Update indicator while creating a purchase order, SAP uses the information from that order—such as prices, delivery dates, and conditions—to update the related purchasing info record automatically. This ensures that the info record remains accurate and reflects the latest agreed terms with the supplier, facilitating better future procurement planning and negotiation.

The other options do not trigger updates in the purchasing info record automatically:

• Option A: While contracts represent longer-term agreements with suppliers, updating the info record is not typically triggered during contract maintenance. Contracts manage overarching terms but do not function as transactional documents to update pricing or conditions in the PIR directly.

• Option C: Quotations are primarily used for gathering offers from suppliers and do not trigger automatic updates to the PIR. The quotation process is more about evaluating supplier offers than maintaining master data records.

• Option D: Contract release orders are used to release quantities or services against an existing contract but do not inherently update the purchasing info record conditions automatically.

In summary, the purchase order is the key transactional document that, with the Info Update indicator enabled, updates the purchasing info record automatically, keeping your procurement master data current and ensuring consistency between transactions and stored supplier information.

Question 6:

You have a fixed monthly service contract for cleaning your facility. You want SAP to automatically create a credit note every month based on this contract. 

Which option best supports this requirement?

A. Value contract
B. Invoicing plan
C. Scheduling agreement
D. Blanket purchase order

Correct Answer: B

Explanation:

When managing service contracts that require regular, fixed recurring payments, such as monthly cleaning services, it is essential to automate billing or credit note generation to reduce manual efforts and ensure timely accounting.

The invoicing plan in SAP is a specialized tool designed precisely for this scenario. It allows users to define regular intervals at which invoices or credit notes are automatically generated based on the contract terms. This means you can schedule monthly billing cycles to automatically create the financial documents necessary to reflect your agreed payments or credits without manual intervention.

Here’s why Option B, the invoicing plan, is the best fit:

• It supports automatic, periodic invoice or credit note creation.

• It can be configured to generate documents based on fixed amounts or variable calculations, matching the contract’s terms.

• It streamlines financial processes for recurring services, ensuring accuracy, timeliness, and compliance with contractual obligations.

Other options are less suitable for this requirement:

• Option A: Value contract is a contract type that sets a total value for procurement but does not specify quantities or schedules. It is better for flexible purchasing but does not automate recurring billing or credit note creation.

• Option C: Scheduling agreement is generally used to plan deliveries over time, particularly for goods or services requiring multiple delivery dates. It focuses on scheduling rather than invoicing automation and is better suited for material procurement than fixed recurring service payments.

• Option D: Blanket purchase order provides a framework for repeated purchasing without detailing specific delivery schedules or invoicing rules. It is more suited for managing bulk or repetitive orders than automating financial document generation.

In conclusion, an invoicing plan provides the most direct and effective way to automate monthly credit note creation for fixed-value service contracts, making it the preferred option for your cleaning contract scenario.

Question 7:

Which of the following activities are typically involved in a subcontracting process? (Select three.)

A. Billing the subcontractor for the components they use
B. Procuring components for direct shipment to the subcontractor
C. Generating a sales order for the components supplied
D. Issuing an outbound delivery for the components provided
E. Recording adjustments after components have been consumed

Correct Answers: B, D, E

Explanation:

In procurement, the subcontracting process involves outsourcing certain production or assembly steps to an external party (subcontractor). The core concept is that you supply the subcontractor with specific materials or components, and they perform value-added processes such as assembly, modification, or manufacturing services. Let’s analyze each option in this context.

Option B: Procuring components for direct shipment to the subcontractor
This step is essential because the subcontracting process typically starts with purchasing the required raw materials or parts. Instead of delivering these components to your own warehouse, you arrange for them to be sent directly to the subcontractor. This streamlines logistics and ensures the subcontractor has everything necessary to carry out the work.

Option D: Issuing an outbound delivery for the components provided
An outbound delivery document is critical for tracking the movement of materials. When components are sent to the subcontractor, you must create an outbound delivery in your system to maintain an accurate record of what is leaving your inventory and arriving at the subcontractor’s site. This supports inventory management and financial accountability.

Option E: Recording adjustments after components have been consumed
Once the subcontractor uses the components in production, adjustments must be posted to reflect the actual consumption. These adjustments reconcile inventory levels with reality, ensuring that your system accurately tracks what has been consumed versus what remains. It also affects cost accounting and inventory valuation.

Now, why are the other options incorrect?

Option A: Billing the subcontractor for components used
Typically, your organization purchases the components and supplies them to the subcontractor. The subcontractor bills you for their labor or processing services, not for the materials. Therefore, invoicing the subcontractor for components does not align with common subcontracting practices.

Option C: Generating a sales order for components supplied
Sales orders are used for transactions involving external customers, not internal or subcontracting arrangements. Subcontracting relies on purchase orders and deliveries related to procurement and inventory, not sales processes.

Summary: The subcontracting workflow generally includes purchasing and shipping components directly to the subcontractor, formally documenting their delivery, and posting subsequent inventory consumption adjustments.

Question 8:

Which actions are necessary when managing supplier consignment stock? (Choose two.)

A. Establish consignment-specific storage locations
B. Record payment liabilities for stock withdrawn from consignment
C. Create consignment information records
D. Record payment liabilities when consignment stock is received

Correct Answers: A, B

Explanation:

Supplier consignment is an inventory management approach where goods are stored at the buyer’s facility but remain the property of the supplier until used. The buyer incurs costs only when they consume or withdraw the stock, which offers significant cash flow advantages.

Option A: Establish consignment-specific storage locations
This is a critical step because consigned goods must be tracked separately from your owned inventory. Consignment storage locations in your warehouse management system ensure clear segregation of supplier-owned stock and help prevent errors in usage, billing, or stocktaking.

Option B: Record payment liabilities for stock withdrawn from consignment
In a consignment model, ownership—and thus payment liability—transfers only when the buyer actually uses or withdraws the stock. Therefore, when you take consigned items into your production process or inventory, you must record the financial liability, ensuring accurate accounting and timely payment to the supplier.

Why are the other options less relevant or incorrect?

Option C: Create consignment information records
Consignment info records can store supplementary data about consignment arrangements (like prices and delivery terms) but are not mandatory to operate the consignment process itself. The core activities revolve around stock location management and liability settlement.

Option D: Record payment liabilities when consignment stock is received
No liability occurs at receipt since the supplier retains ownership until usage. Payment liabilities arise only when stock is withdrawn, making this step unnecessary and inaccurate.

Summary: Effective consignment management requires proper segregation of supplier-owned stock through dedicated storage locations and accurate accounting for financial liabilities only when stock is consumed. These practices ensure inventory visibility and financial control while leveraging the benefits of consignment stock.

Question 9:

When creating a blanket purchase order for various minor repairs expected throughout the year, which two pieces of information are mandatory to enter?

A. Overall limit value
B. Invoicing plan type
C. Account assignment category
D. Net purchase order price

Correct Answers: A, C

Explanation:

A blanket purchase order (BPO) is a procurement document used when an organization anticipates receiving multiple deliveries or services over time but does not know the exact quantities or specific details in advance. This is common for ongoing needs like minor repairs, maintenance contracts, or recurring services where precise amounts or schedules are uncertain.

When setting up such an order, it is critical to enter certain key pieces of information to ensure proper financial control and accounting.

Overall Limit Value (Option A):
The overall limit value represents the maximum amount of money that the company authorizes to spend under this blanket order. Since the total number and cost of repairs are unknown at the outset, this cap acts as a spending limit, ensuring that expenditures do not exceed the budgeted amount. It provides financial oversight and triggers alerts if the limit is approached or breached.

Account Assignment Category (Option C):
This defines how the costs are charged and allocated within the company’s accounting system. It specifies which cost center, internal order, asset, or project will bear the expense of the repairs. Assigning the correct category ensures proper tracking of costs and facilitates accurate financial reporting and budgeting.

Why the other options are incorrect:

• Invoicing Plan Type (Option B): Although invoicing plans outline scheduled payments and deliveries, they are not mandatory for blanket purchase orders, which often cover ad hoc or variable deliveries without fixed schedules.

• Net Purchase Order Price (Option D): Since the exact repair costs and quantities are unknown upfront, it is not feasible or necessary to enter a fixed net purchase order price. The overall limit value serves as a spending cap instead.

Question 10:

When posting a goods receipt (GR) against a purchase order, which three actions are possible?

A. Record a partial goods receipt for less than the ordered quantity
B. Post the received items into quality inspection stock
C. Distribute the received goods across several storage locations
D. Modify the purchase order quantity to fit the received amount
E. Enter a specific value for the quantity received

Correct Answers: A, B, C

Explanation:

Posting a goods receipt (GR) against a purchase order is a crucial step in inventory and procurement processes. It records the physical arrival of goods and updates inventory and financial records accordingly. The system typically links the GR to a purchase order to ensure consistency between what was ordered and what was received.

Partial Goods Receipts (Option A):
It is common for deliveries to arrive in multiple shipments, especially for large or split orders. SAP and similar ERP systems allow posting a GR for a partial quantity, reflecting the exact amount received at a given time. This flexibility ensures accurate inventory records and procurement status, even if the full order has not been completed.

Posting to Quality Inspection Stock (Option B):
Certain goods require quality inspection before being accepted into unrestricted stock. When posting the GR, received goods can be directly moved into a quality inspection stock area, where they undergo verification to ensure they meet required standards. Only after passing inspection do they move to usable inventory.

Splitting Goods Across Multiple Storage Locations (Option C):
If a warehouse has multiple storage areas, the system allows the distribution of received quantities across different storage bins or locations. This helps optimize warehouse space, organize inventory by category or batch, and facilitate efficient picking and shipping.

Why the other options are incorrect:

• Modifying the Purchase Order Quantity (Option D): The purchase order quantity is a formal contract detail and should not be changed by the goods receipt process. Adjustments require separate amendments or additional orders.

• Specifying a Value for Quantity Received (Option E): The value is automatically derived based on the purchase order terms and actual quantity received. Entering a specific value at GR posting is neither typical nor necessary.

In summary, creating a blanket purchase order requires setting a spending limit and specifying the cost allocation. When posting goods receipts, partial receipts, quality inspection stock posting, and splitting quantities among storage locations are valid actions, helping maintain accurate inventory and financial control.