Microsoft PL-200 Exam Dumps & Practice Test Questions

Question 1:

Your organization enforces a strict policy that prohibits the use of custom code in business applications. You need to create a data view in Power Apps that is visible and accessible to every user within the company. 

Considering these restrictions and the need for broad data visibility, where should you create this view to comply with organizational rules and ensure universal access?

A. List view of the entity
B. Microsoft Visual Studio
C. Templates area
D. Maker portal

Correct Answer: A

Explanation:

In Microsoft Power Platform, especially when working with Dataverse, data is organized into entities (or tables). To display data from an entity, Power Apps uses "views," which define how users see and interact with the data, typically in list or grid formats. When your goal is to provide a view that all users can access without any custom coding, creating a system (or public) view directly within the entity’s list views is the best approach.

Option A — creating the list view of the entity — is correct because this method allows you to build views that are inherently shared across all users who have access to that entity. These views are managed declaratively within Power Apps and don’t require any custom coding or scripts, making them fully compliant with your organization’s no-code policy. The system view is integrated into the platform and automatically visible wherever that entity’s data is exposed.

Option B, Microsoft Visual Studio, implies custom development, which violates the no-code mandate, so it is not suitable. Visual Studio is typically used for code-heavy projects like plugins or custom connectors, which are outside the allowed scope.

Option C, the Templates area, generally refers to reusable templates for processes or documents, not entity views, and thus is irrelevant here.

Option D, the Maker portal, is the platform interface for creating and managing apps and components, but saying “Maker portal” is too broad. The actual creation of shared views happens inside the list views of the specific entity, making A the precise and correct choice.

Therefore, to meet both the policy requirements and functional goals, creating a list view of the entity is the optimal solution.

Question 2:

Your organization’s Power Apps Portal offers online training, allowing students to register, create profiles, and buy courses. You want to add free courses that every logged-in student can access automatically without requiring manual permissions or assignments. 

How should you configure the portal’s security model so that all authenticated users immediately have access to these free course records?

A. Create a Students web role, enable the Authenticated Users Role option, and assign the web role to each user manually.
B. Create a free courses entity and entity permission records, then assign these permissions to each user when they register.
C. Create a free courses entity, create a Students web role with the Authenticated Users Role option enabled, and assign the necessary entity permissions to this web role.

Correct Answer: C

Explanation:

Power Apps Portals control data access through a combination of web roles and entity permissions. To provide seamless, automatic access to free courses for all signed-in users, you need a setup that assigns the correct permissions to all authenticated users dynamically.

Option C is the correct solution. First, you create an entity to manage the free courses within Dataverse, allowing course data to be stored and maintained centrally. Next, you create a web role (for example, “Students”) and set the “Authenticated Users Role” option to true. This setting ensures that anyone who logs into the portal automatically receives this web role, eliminating the need to manually assign roles. Finally, you define entity permissions that specify what actions users with the Students role can perform on the free course entity records (such as read access). These permissions are linked to the Students web role, so all authenticated users automatically inherit the rights to access the free courses upon login.

Option A misses a critical step: it doesn’t assign entity permissions to the web role, which is necessary for actual data access.

Option B suggests assigning entity permissions to users during registration, which creates administrative overhead and complexity, reducing scalability and automation.

By combining an entity for free courses, a web role that applies to all authenticated users, and properly configured entity permissions, the system efficiently manages access control with minimal administrative intervention. This approach aligns perfectly with Power Apps Portal’s security model and best practices.

Question 3:

A company manages prospects in Microsoft Dataverse using a business process flow called BPFA linked to the Prospect entity. They recently introduced a new field called Category to differentiate prospect types and created several new business process flows tailored to these categories. The objective is for users to switch between the new flows depending on the Category but to prevent them from using the original BPFA process on any Prospect records.

As the administrator, which two configurations would effectively prevent users from selecting or using BPFA while allowing access to the new flows?

A. Remove all security privileges related to BPFA.
B. Use a business rule to block users from switching to BPFA.
C. Deactivate the BPFA process flow.
D. Change the display order to push BPFA to the bottom of the list.

Correct Answers: A, C

Explanation:

Business Process Flows (BPFs) in Microsoft Dataverse guide users through business procedures via stages and steps, ensuring data consistency. Each BPF is linked to one or more entities and controlled through security roles and activation status.

In this case, the company wants to retire the original BPFA while keeping new category-specific BPFs accessible. The two effective methods are:

A. Removing security privileges for BPFA:
Each BPF is associated with a security object that can be controlled via security roles. By revoking BPFA privileges from all user roles, users lose access to that process flow completely. This method disables BPFA without deleting or deactivating it, preserving it for auditing or future use.

C. Deactivating BPFA:
Deactivating the BPF removes it from users’ selection lists and prevents it from being applied to any records. This is a straightforward and permanent way to retire the process flow, making it unavailable across the system.

The other options do not meet the requirement:

B. Business rules operate at the form level for UI interactions and cannot control which BPF a user selects. Therefore, they cannot block access to BPFA.

D. Changing the display order only affects the default flow shown but does not prevent users from manually selecting BPFA. It doesn’t block usage and is thus insufficient.

In summary, to fully prevent users from using BPFA while enabling the new flows, either remove BPFA permissions or deactivate it. These approaches ensure the original process is inaccessible without impacting the new business process flows.

Question 4:

You are developing business logic for a Microsoft Power Platform app that includes a Canvas App with a screen named Screen1. You decide to enforce this logic via a business rule. 

To ensure that the business rule works properly within the Canvas App and is reusable across different forms and apps, which scope should you assign to this business rule?

A. Screen1
B. Entity
C. All Forms
D. Global

Correct Answer: B

Explanation:

Business rules in Microsoft Power Platform enable no-code logic enforcement, such as field validations and conditional behavior. When configuring a business rule, choosing the right scope is critical because it defines where the rule applies and how broadly it is enforced.

In this scenario, the application includes a Canvas App, and the business rule needs to function consistently across forms and apps that interact with the same entity data. Let’s analyze each scope option:

This is not a valid scope for business rules. Business rules are not applied at the Canvas App screen level. Instead, Canvas Apps use Power Fx formulas for screen-level logic. Business rules cannot be scoped to individual screens.

This is the correct scope. Entity-level business rules apply universally whenever data for the entity is created or updated, regardless of the interface—be it model-driven apps, Canvas Apps, Power Automate flows, or API interactions. This scope guarantees consistent enforcement of business logic across all apps and platforms accessing the entity, making it ideal for data integrity and reusability.

This scope limits the rule to client-side execution within model-driven app forms only. It does not apply to Canvas Apps or server-side processes, so the business rule would not run properly in the Canvas App environment.

Global is not an available scope for business rules in the current Power Platform. Business rules are scoped only at the Form or Entity level.

Because Canvas Apps rely on server-side entity-level logic rather than client-side form logic, defining the business rule at the Entity scope ensures that the rule enforces data consistency regardless of how or where the data is modified.
Assigning the business rule to the Entity scope ensures that the logic is consistently applied across Canvas Apps, model-driven apps, and automated flows. This approach supports data integrity and rule reuse throughout the Power Platform ecosystem.

Question 5:

You need to implement a new entity in an application where the records must be linked directly to a business unit. The security roles assigned should also reflect the business unit’s structure. 

Which entity ownership model should you choose to ensure that record access and permissions are properly managed according to business unit boundaries?

A. User or Team Owned
B. Organization Owned
C. None
D. Business Owned

Correct Answer: D

Explanation:

When designing entities in enterprise systems like Microsoft Dynamics 365 or similar platforms, deciding the correct ownership model is critical. The ownership model defines how records are controlled, how permissions and security roles apply, and how data access aligns with the organization’s structure.

Ownership impacts who can see, edit, or delete records, and it directly ties into security roles and business unit hierarchies. Typically, there are four ownership types:

• User or Team Owned: Records belong to individual users or teams. Access is managed by who owns the record, making it ideal for scenarios emphasizing individual accountability or team-based data ownership.

• Organization Owned: Records are not owned by any specific user or unit. Instead, all users with appropriate permissions across the organization can access these records. This model offers broad access but lacks granularity regarding business units.

• None: Records have no explicit owner. This is rarely used when security and data ownership are concerns since it removes any direct ownership linkage, complicating permission enforcement.

• Business Owned: Records are owned by a business unit rather than individuals or teams. This model provides a clear linkage to the organizational unit, enabling business unit–specific security roles and policies.

In your scenario, because the entity records must be linked to business units with security roles assigned at that level, the Business Owned model is the ideal choice. This ensures that records are tied to a business unit, which simplifies permission management and aligns with organizational security policies. Each business unit can maintain control over its records, allowing only authorized users within that unit to access or modify them.

Other models like User or Team Owned don’t directly tie ownership to the business unit, making them less suitable. Organization Owned is too broad and doesn’t restrict access based on business unit boundaries. The None option fails to enforce ownership altogether, which conflicts with the requirement for business unit association.

In summary, Business Owned ownership best supports structured security and access control aligned with business units, meeting the requirements perfectly.

Question 6:

You are building a Power Apps canvas app for a sales team. The app needs to display customer data stored in Microsoft Dataverse and allow users to update customer contact information. 

Which type of data connection should you use to ensure real-time data access and seamless integration?

A. Use a static Excel file uploaded to OneDrive
B. Connect directly to Microsoft Dataverse using a standard connector
C. Use a SharePoint list as the data source
D. Import customer data into the app as a collection at runtime

Correct Answer: B

Explanation:

When building Power Apps, choosing the right data source connection is crucial to ensuring that the app meets business requirements such as real-time data access and seamless updates. In this scenario, customer data is stored in Microsoft Dataverse, which is a native, scalable, and secure data platform designed for the Power Platform ecosystem.

Option B, connecting directly to Microsoft Dataverse using a standard connector, is the best choice because it allows the app to work with live data, reflecting any changes instantly. Dataverse supports complex relational data, security roles, business logic, and is tightly integrated with Power Apps, Power Automate, and other Microsoft services. This ensures data consistency, integrity, and up-to-date information access.

Option A is incorrect because a static Excel file stored in OneDrive does not support real-time data updates. Any changes require re-uploading the file, which is inefficient and error-prone.

Option C involves using SharePoint lists, which are a common data source but not ideal here since the customer data is already stored in Dataverse. Using SharePoint would require data duplication or synchronization, increasing complexity and reducing data freshness.

Option D, importing data into a collection at runtime, creates a temporary, local copy of data that doesn’t synchronize automatically with the backend. While useful for offline scenarios, it doesn’t meet the requirement for real-time data access and updates.

In summary, for live, scalable, and integrated access to customer data, connecting directly to Microsoft Dataverse is the optimal solution in Power Apps.

Question 7:

You need to automate a business process that triggers when a new order is created in Dataverse. The process must send an approval request to the sales manager and update the order status based on the approval outcome. 

Which Power Platform tool should you use to build this solution?

A. Power BI
B. Power Automate
C. Power Apps canvas app
D. Power Virtual Agents

Correct Answer: B

Explanation:

Automating workflows and business processes that integrate with Microsoft Dataverse is a core capability of the Microsoft Power Platform, particularly with Power Automate. Power Automate is designed to create automated workflows triggered by events, such as when a new record is created, modified, or deleted.

Option B, Power Automate, is the right choice because it allows you to configure a trigger (new order creation), then define subsequent actions like sending approval requests and updating Dataverse records based on approval results. Power Automate provides rich integration with Microsoft 365 services, connectors for Dataverse, email, Teams, and more, making it ideal for this type of process automation.

Option A, Power BI, is focused on business intelligence and data visualization. It is not designed for process automation or sending approval requests.

Option C, Power Apps canvas app, is primarily for building interactive applications with user interfaces but doesn’t natively handle workflow automation or approval flows.

Option D, Power Virtual Agents, is used to create chatbots that interact with users conversationally. While powerful, it’s not designed to manage approval workflows triggered by database events.

In conclusion, Power Automate’s ability to trigger flows on Dataverse events, integrate with approval actions, and update data makes it the most appropriate tool for automating business processes that require approvals and status updates.

Question 8:

You are configuring a Power Apps canvas app for a client who wants users to enter customer orders and instantly view the total cost, including tax, as they input the order details. 

Which type of formula should you use to provide real-time calculations based on user input?

A. Power Automate cloud flow
B. Patch function
C. IfError function
D. Calculated expressions using formulas in controls

Correct Answer: D

Explanation:

When designing canvas apps in Power Apps, providing immediate feedback to users is a key benefit of the platform. If a user is entering order details (e.g., item quantity, price per unit, tax percentage), and the business requires that the total including tax be shown immediately, the best approach is to use calculated expressions embedded in the controls on the app's canvas.

Unlike Power Automate (Option A), which executes workflows asynchronously, formulas inside canvas app controls execute in real time as users input data. For example, using a label with a formula like:will instantly reflect any changes made in the corresponding input fields.

Option B, the Patch function, is typically used to submit changes to a data source (like SharePoint, SQL, or Dataverse), not for performing calculations. It is helpful after user interaction is completed rather than for dynamic, live computations.

Option C, IfError, is used for error handling, such as preventing app crashes when a formula might return an invalid result. While useful, it does not perform live computations by itself.

Thus, Option D is correct because canvas app formulas in text boxes, labels, and other controls allow real-time updates and are the intended approach for dynamic calculations in a Power Apps canvas app.

Question 9:

A company wants to automate its employee onboarding process. They require an approval workflow where HR submits a new hire form, which is then sent to the hiring manager for approval. What Power Platform tool is best suited for this scenario?

A. Power Virtual Agents
B. Power Automate
C. Power BI
D. AI Builder

Correct Answer: B

Explanation:

For automating workflows such as approvals, Power Automate is the correct and most efficient choice. Power Automate allows users to create automated flows triggered by actions such as form submissions. In this scenario, the HR team submits a form with new employee data. The hiring manager must then review and approve this data.

Power Automate provides prebuilt connectors for Microsoft Forms, SharePoint, Outlook, and Teams. This makes it simple to configure an approval flow where the manager receives an email or Teams notification and can respond directly to approve or reject the request. Depending on the response, the workflow continues accordingly—sending a confirmation to HR, updating a SharePoint list, or notifying IT to prepare hardware.

Power Virtual Agents (Option A) are used to create intelligent chatbots. While useful for answering onboarding questions, it’s not suitable for managing structured approval workflows.

Power BI (Option C) is a business intelligence tool designed for data visualization and reporting. It doesn't handle process automation or approvals.

AI Builder (Option D) is useful for incorporating machine learning and AI features such as form processing or object detection into apps and workflows. However, it is not the core tool for building approval workflows.

Therefore, Power Automate is the appropriate tool, providing an intuitive, no-code interface for setting up the HR-to-manager approval process with ease and flexibility.

Question 10:

You are helping a client analyze app usage and user adoption across their organization’s Power Apps solutions. 

Which tool should you use to provide insights on metrics such as sessions, active users, and app performance?

A. Power BI
B. Power Platform Admin Center Analytics
C. Dataverse auditing
D. Azure Application Insights

Correct Answer: B

Explanation:

To effectively analyze usage patterns and user adoption for Power Apps and other Power Platform components, the Power Platform Admin Center Analytics is the ideal tool. This dashboard provides prebuilt insights for administrators and functional consultants, including app usage, user activity, and overall performance metrics across environments.

Metrics include:

• Sessions per app and per user

• Unique and returning users

• Most accessed apps

• API and performance metrics

This visibility helps organizations measure adoption, troubleshoot issues, and optimize user experience. The Admin Center Analytics is also broken down by product (Power Apps, Power Automate, Dataverse), making it tailored for Power Platform governance.

Option A, Power BI, while powerful for building custom reports, doesn’t natively track Power Apps usage without connecting to additional datasets and building custom reports, which can be time-consuming.

Option C, Dataverse auditing, tracks changes to individual records (such as field updates), not user-level metrics or usage frequency.

Option D, Azure Application Insights, is typically used for deep telemetry and performance monitoring of custom web apps, and requires manual integration and configuration with Power Apps.

Therefore, the Power Platform Admin Center Analytics is the right out-of-the-box tool to track usage, adoption, and app performance for the PL-200 exam use case.