Outlook 2007/2010 Search Add-on

quanttrade99z

Member
May 22, 2005
123
0
0
Hello,

I'm always struggling with the search function in Outlook 2007. I have tons and tons of emails across multiple PST files (10 PST files, total size about 20G). The Outlook 2007 Search is not user-friendly at all, sometimes it takes me a long time to find things, also the indexing doesn't seem all that reliable.

So, I'm going to upgrade to Outlook 2010. Hopefully search/indexing will be better there.

I'm wondering, are there any search Add-ons for Outlook that people really like? Improving email search would be really valuable to my work day, it would be worth it even if the Add-on was expensive.

I saw a reference to Xobni, Lookeen somewhere... are they any good? anything better?

Must be really stable, and not slow down my computer.

Thanks for your help
 
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thedosbox

Senior member
Oct 16, 2009
961
0
0
Are you using the built-in search within Outlook, or Windows Search? If the latter, using the advanced syntax helps with refining your search.

Under XP, the built-in search within Outlook 2007 isn't very good, so you'd be better off installing Windows Search.

FYI - all search programs will "slow down" your computer while they build an index, but have no effect on performance otherwise. The ones which don't build an index will take longer to perform each search
 
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jum

Junior Member
Sep 29, 2010
2
0
0
@ thedosbox: That is not totally true, that every search program slows down your computer!
I use Lookeen and didn't make this experience! Same speed as before! This is because Lookeen is so small and doesn't need much system resources.

So @quanttrade99z I am a huge fan of Lookeen! As I said it doesn't slow down your computer, it is stable, easy to use and the best is, it is extremly fast! But the best is you try on your own which search tool goes with you the best!http://forums.anandtech.com/tags.php?tag=lookeen
 

Gamingphreek

Lifer
Mar 31, 2003
11,679
0
81
@ thedosbox: That is not totally true, that every search program slows down your computer!
I use Lookeen and didn't make this experience! Same speed as before! This is because Lookeen is so small and doesn't need much system resources.

So @quanttrade99z I am a huge fan of Lookeen! As I said it doesn't slow down your computer, it is stable, easy to use and the best is, it is extremly fast! But the best is you try on your own which search tool goes with you the best!http://forums.anandtech.com/tags.php?tag=lookeen

All search programs will slow down your HDD while they index all the files. If the search program indexes, it WILL - there are no 'ifs' 'ands' or 'buts' about it. Building a database requires HDD seeks which consume CPU cycles.

If a search program doesn't index it will take significantly longer as it has to use some sort of an algorithm/heuristic to check every file in its scope. Once again there is no way around this.

OP - Are you limited to using Outlook? I know at my work I essentially am, though Thunderbird's search feature after the 3.0 upgrade is phenomenal.

-Kevin
 

FelbJames

Junior Member
Sep 26, 2010
1
0
0
Hello!

As a former user and fan of Lookout I could strongly recommend that nice little piece of software. Since though times are changing and I now am working with Windows 7 and Outlook 2010, I was forced to search for some alternatives to either Lookout and moreover the integrated Outlook search.

Out of all the promising ones, Xobni, Google Desktop, Copernicus and Lookeen, I found the latter one most suitable for my needs. Easy to use, simple interface and yet powerful enough to be a help in daily email communication.

So I can recommend Lookeen, even though it costs a bit, it's worth it.

Greets James
 

Gooberlx2

Lifer
May 4, 2001
15,381
6
91
Under XP, the built-in search within Outlook 2007 isn't very good, so you'd be better off installing Windows Search.

Yeah, just install Windows Search (assuming XP). My Outlook 2007 has the options to search through all chosen PSTs and all folders. After the index is made, searching should be pretty damn quick on any reasonably powered machine.

Regarding any slow downs, indexing shouldn't have any day-to-day impact as its process priority should be idle, or otherwise extremely low.
 
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